Document Control Manager

JOB POSTING

Document Control Manager

Essential Job Duties
• Administering and maintaining the document control management process in accordance with project policies, procedures, and work instructions. Duties will include document processing, scanning, filing, tracking, retrieval, control and distribution, data entry, and posting documents into document management systems.
• Coordinating and/or assisting with training project personnel on document control systems and processes.
• Overseeing the maintenance of hard copy files and ensuring consistency with electronic records.
• Overseeing routing of documents for review and approvals as required.
• Coordinating document control activities with contractor, project, and client staff as directed.
• Supervising the day-to-day work of other document control staff assigned to the project.
• Retrieving, reproducing and distributing documents as requested and coordinating reproduction by outside vendors as required.
• Developing, refining, and implementing document control procedures and work instructions.
• Conducting periodic audits on all document files, electronic images, and data.
• Establishing and conducting a quality assurance audit process on all document files, electronic images, and databases including data entered by contractors.
• Establishing a written process for the Design-Builder / Project Construction Manager including all contractors to provide and upload source files and PDF versions of all documents.
• Coordinating contract document control closeout activities. Coordinating archival and/or transfer of project/contract files (hard copy and/or electronic files) upon completion of contract as directed.
• Assisting project staff in responding to information requests and client requests for historical documents as required.
• Coordinating with the submittals coordinator (if applicable) to assist in monitoring approval cycle of deliverable submittal packages.
• Participating in document control, staff and other meetings as directed.
• Regular and consistent attendance and punctuality.

Other Job Duties
• Assisting other personnel, as required and performing other duties as required.
• Electronic, oral and in-person communication with client; consultant, contractor, design-build team and other project staff.
• Assisting the client with developing records retention procedures, if required or requested.

Required Skills
• Proficient with MS Office Professional including but not limited to MS Outlook, MS Word (including advance Word functions such as the use of headers/footers, table of contents, tables/columns and creating and running mail merges), MS Excel, Adobe Acrobat Professional (merging multiple PDF files into one consolidated PDF and/or replacing pages), scanning and imaging applications. Must be proficient in database, scanning and imaging applications and Contract Manager/Expedition software. Must be proficient MS SharePoint.
• Able to interface with a variety of people and be able to work as part of a team.
• Independently motivated and able to work independently without detailed direction or supervision.
• Able to demonstrate an initiative to excel. Must be highly organized and detail oriented. Careful attention to detail and accuracy is a must.
• Able to produce accurate work products while maintaining a service-oriented approach.
• Flexible and able to readily adapt to changing priorities and take direction from more than source working to bring all team members together and effectively communicate schedule and/or priority conflicts, changing priorities and/or assignments.
• Sensitivity to time deadlines so that work is accomplished in the time frames required.
• Ability to work consistently at a fast pace.
• Good interpersonal skills and proficient oral and written communication skills.
• Familiarity with transit, engineering and/or construction terminology.
• Ability to occasionally wrap, lift and move boxes/packages of up to 40 pounds.
• ABILITY TO MAINTAIN CONFIDENTIALITY OF INFORMATION.

Preferred Skills
• Previous experience using e-builder software.
• Experience in or knowledge of the railroad industry.

Required Experience
• Must have construction/engineering document control/configuration management experience:
• Bachelor’s Degree or equivalent in a related field.
• Associate Degree or equivalent in a related field with at two years of work-related experience, or
• High School Diploma with at least four years of work-related experience.

Work Environment
Normal office and construction field office environment. No exposure to adverse conditions. Prolonged sitting and occasional walking. Use of a computer 90% of the time.
This is a part-time position.

COVID-19
The health and safety of our employees and their families, as well as our clients, potential candidates, and communities, are of the utmost importance to City Point Partners. Our company and our clients adhere strictly to CDC and State of Massachusetts health and safety guidelines.
Due to COVID-19, this role may require the ability to work remotely, either temporarily or for a long period of time. The successful candidate may train and work from home until such time as it is determined that the role should move to the project office.

Equal Opportunity Employment
City Point Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, or disability.

Why Join City Point Partners?
City Point Partners has won two years in a row the award for “Best Places to Work” in 2016 and 2017. We offer a competitive base salary, excellent benefits package, 401(k) plan, and bonuses. Work/life balance is important to us, as is providing a high level of service and quality to our clients.

Please send resume and cover letter to Leila Cahillane at lcahillane@citypointpartners.com

Project Controls Specialist

JOB POSTING

Project Controls Specialist

City Point Partners is a construction services firm serving the engineering and construction industries. We are looking to hire a Specialist to join our Project Controls team, which provides consulting services for a broad range of clients and projects–public and private.

COST ESTIMATING

Skills
• Have a clear understanding of plans and specifications for estimate development.
• Working knowledge of CSI work breakdown and division structures, including Uniformat and Masterformat.
• Knowledge of cost estimating tools such as RSMeans, Sage Estimating, MCACES MII, OnScreen Takeoff, Bluebeam, or others.
• In-depth knowledge of Excel as a tool for calculations and formatting of technical reports.
• Working knowledge of cost control, budgeting and office automation software such as e-Builder, Microsoft Office (Excel, Word, PowerPoint, Access, Project).
• Understanding of relational databases and database report writer tools such as MSAccess.
Tasks
• Perform quantity takeoffs on drawings using on screen methods and quantity reports.
• Review and develop estimates, change orders and time impact determinations for heavy civil and vertical projects including railroads, bridges, highways, industrial buildings and laboratories.
• Perform order of magnitude, schematic and detailed bottom-up estimates.
• Create narrative executive reports and detail reports for estimate deliverables.
• Develop templates for estimates and spreadsheets for executive summary deliverables.
• Build detailed engineering cost reports, change notices, and other cost control tools.
• Analyze and validate estimates performed by others.
• Maintain and update local databases of items and assemblies.
• Create local labor tables for market segments per project.
• Conform deliverables to clients’ expectations and industry standards.

SCHEDULING

Skills
• Hands-on scheduling experience and working knowledge of Oracle Primavera P6 and MSProject.
• Working knowledge of field construction assemblies, sequencing and durations of work.
• Ability to develop construction schedules, incorporate changes to schedule baselines and updates.
• Knowledge of earned value methodology, scope control and change management.
• Prior experience in road, bridge, aviation and/or rail projects, along with municipal or commercial building projects is preferred.
• Familiar with basic cost analysis and forecasting as it relates to planning and scheduling.
• Familiar with construction contracting and the scheduling implications of contract terms.
• Ability to use drawings and specifications for schedule development.
• Ability to resource load schedule and perform remedial schedule risk analysis.
• Ability to work in concert with contractors, consultants, and clients.
• Ability to keep client satisfaction a top priority.
Tasks
• Develop full CPM schedule logic for construction projects including milestones, procurement, construction and closeout activities.
• Assist with development and maintenance of scheduling work breakdown structure (WBS) to ensure project coding is effectively used for all project controls applications.
• Participate in and lead project planning and scheduling review meetings and assist with communication and coordination of schedule input to project stakeholders.
• Lead or assist in the development of program/project resource and cost loaded schedules for design, procurement, start-up, construction, and close-out.
• Responsible for assembling data for schedule development and updating.
• Develop and maintain templates and layouts for project development and reporting.
• Produce scheduling analysis and management reports and assist with tracking corrective actions.
• Develop municipal and state agency requirements for contractor time determination schedules.
• Develop contractor baseline schedule and achieve acceptance from agency reviewers.
• Review and approve contractor baselines and schedule updates.
• Review and develop updated and progressed schedules for monthly submissions conforming to contractor payment requisitions and prepare reports for project stakeholders.
• Measure progress and review invoices of contractors to confirm schedule conformance.
• Conduct or assist with performance measurement and associated schedule trends.
• Update schedules for change orders and time impact determinations.
• Analyze contractor schedules, schedule variances and construction data to identify key project issues and recommend corrective action.
• Analyze contractor critical path updates, schedule progress, and evaluate schedule options.
• Assist with coordination, reconciliation and integration of functional schedules to maintain the project/program control schedule

PROGRAM COST ANALYSIS

• Provide cost analysis on contracts and expenditures for assigned projects in the Capital and OPM Programs. Collect actual and projected costs on projects and analyze status of contracts and expenditures.
• Prepare reports on capital expenditures and utilization of funding, including anticipated and actual cash flow curves and analysis to support the finance aspects.
• Participate in planning meetings to assist in developing Critical Path Methods schedules that identify critical activities, project relationships and cash flow needs and analyses.
• Provide technical computer assistance to project managers on scheduling and cost control software. Develop and maintain specialized databases.
• Provide training and ongoing support for end users of Capital Programs systems.

Qualifications
• BA/BS degree in Civil Engineering preferred, Management or Business Administration or related field accepted as well.
• 0-3 years of experience in related field: experience in project scheduling, estimating, controls, budgeting and database management on capital projects preferred. Equivalent professional work experience accepted as well.
• Demonstrated verbal and written communication skills.

Equal Opportunity Employment
City Point Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, or disability.

Why Join City Point Partners?
City Point Partners has been awarded the Boston Business Journal’s “Best Places to Work” award, receiving recognition in 2016, 2017, and 2018. We offer a competitive base salary, excellent benefits package, 401(k) plan, and bonuses. Work/life balance is important to us, as is providing a high level of service and quality to our clients.

Please send resume and cover letter to Leila Cahillane at lcahillane@citypointpartners.com

Communications Specialist

JOB POSTING

Communications Specialist

City Point Partners is a construction services firm serving the engineering and construction industries. We are looking to hire a Communications Specialist to join our Public Outreach team, which provides community outreach consulting services for a broad range of clients and projects.

Tasks
• Perform content development, editorial review, and final production of communication materials
• Research and develop detailed public involvement plans, stakeholder engagement plans, and outreach strategy documents
• Develop marketing, design, and communication materials on behalf of clients
• Coordinate with clients
• Organize and host virtual events with a large group of people with Zoom, Teams, or similar virtual platform
• Facilitate public meetings (in-person and virtual)
• Social media management, content development, and strategy
• Assist with proposal writing and business development
• Participate in project planning and scheduling
• Attend client and team meetings, and issue agendas and minutes
• Develop and maintain detailed stakeholder contact databases
• Provide support to clients and other team members

Required Skills
• Well-versed in content planning and creative communication strategies
• Demonstrated verbal and written communication skills
• Adept at Microsoft Office, with strong Excel and PowerPoint skills
• Event scheduling experience
• Familiar with virtual meeting platforms (i.e. Microsoft Teams, Zoom)
• Familiar with social media marketing tools
• Ability to build strategic customer relationships and ensure client satisfaction
• Ability to coordinate and work in concert with clients, team members, other contractors, and consultants
• Ability to problem-solve, prioritize deliverables, maintain schedules, and flexibility to adapt to last-minute changes and issues

Preferred Skills
• Knowledge of local, State, and Federal public engagement policies and protocols, the MA State Open Meeting Law, Environmental Justice populations, and accessibility requirements
• Knowledge of municipal and state agencies
• Prior experience in road, bridge, transportation, rail, or construction industries
• Familiar with graphic design software and programs

Qualifications
• A Bachelors Degree or a Masters Degree in Communications, Public Relations, Political Science, or equivalent professional experience
• 5+ years of experience in related field: communications, public relations, legislative affairs, public or private construction project administration

Equal Opportunity Employment
City Point Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, or disability.

Why Join City Point Partners?
City Point Partners has been awarded the Boston Business Journal’s “Best Places to Work” award, receiving recognition in 2016, 2017, and 2018. We offer a competitive base salary, excellent benefits package, 401(k) plan, and bonuses. Work/life balance is important to us, as is providing a high level of service and quality to our clients.

Please send resume and cover letter to Leila Cahillane at lcahillane@citypointpartners.com